Loan Periods, Overdue Fines and Billing

Students, faculty and staff of Indiana University, persons affiliated with Indiana University, residents of the State of Indiana, Big Ten Academic Alliance (formerly CIC) Scholars, and OCLC Scholars may borrow or check out library materials. Most libraries in the IU Bloomington Library system have the same basic policies for book checkout and renewal.  Individual libraries maintain some special collections.  If you are using one of these specialized libraries, consult their circulation policy descriptions.

IU affiliates: visit My Account for specific information about items checked out to your account.

Loan Periods

  • Faculty: 120 day loan
  • Staff: 120 day loan
  • Graduate Students and Staff: 120 day loan
  • Undergraduate Students: 45 day loan
  • Indiana Residents: 30 day loan. 
  • Wells Library Core Collection Materials: 14 days, maximum of 2 renewals for all borrowers. Because of the special nature of this collection, overdue fines will be charged to all borrowers, including faculty.
  • The Wells Library Reference Collection (found in the Reference Reading Room on level one) cannot be borrowed and is available for in-library use only.

Important: The circulation policies vary depending on the type of material and library and some library materials cannot be borrowed. More information on circulation policies, including limited circulation or non-circulating materials

Overdue and Recall Fines

Borrowers are responsible for renewing or returning material on or before its due date. Materials that have reached their renewal limit must be returned on or before their due date. There are no "grace periods" for overdue materials. Overdue intervals vary for recalls, and other special loans.

Overdue fines are $0.25 per item per day from the due date for normal loans. Special charge loans may be granted for non-circulating material and are fined at a rate of $1.20 per hour when overdue. All material is subject to recall if needed by another borrower.

Recalled material that is not returned by the recall due date is subject to a $25 fine. When an item is recalled, a recall notice is sent to the borrower indicating the new "recall" due date.

Overdue notices are sent as a courtesy, failing to receive an overdue notice does not absolve a borrower from responsibility should they receive a bill or fine. Library users are responsible for maintaining accurate address information with the University and its agents (i.e.; the Libraries). For normal loans an overdue notice is sent seven days past the due date and again 30 days past the due date. 

You may appeal an overdue fine for materials borrowed from Wells Library Media Services (e.g. DVDs, VHS tapes, videogames, etc.) if you wish to dispute the charges. There is no formal fine appeal process for other materials; if you have questions, please contact the Libraries' Access Services Department.

Bills for Unreturned Material

On normal loans the borrower is billed for non-return when the item becomes 50 days overdue.  Generally, non-return charges break down as follows:

  • billing fee - $5.00
  • database adjustment fee - $20
  • unreturned item fee - $100 (can vary with items of greater or lesser value)
  • overdue fine - $12.50

In most cases bills are adjusted to the billing fee and overdue fine ($17.50) when billed material is returned within one calendar year of the date of billing. Billing intervals and rates vary for recalls and special loans. Bills and fines amounts are transferred to the Bursar's Office for collection. Borrowers with excessive overdue material, large outstanding bill/fine balances, or who show contempt for Library policies may be blocked from further use of the Libraries or may face legal action.