Job Postings - Professional/Administrative

To apply for any one of the following positions, please go to the University Human Resources website. Applications sent directly to our office will not be taken into consideration.


Title: Digital Media Lab Manager
Classification/Rank: PAE-2IT
Job Listing: 06483P
Position: 000146026

Summary: Manages the Digital Media Lab including its staff, budgets, hardware, software and projects. Recruits, hires, supervises, trains, and schedules temporary employees. With assistance from technical staff, oversees hardware and software in use in the lab. Develops ingest, digitization and quality control procedures for primarily audio and video materials. Serves as a contributor in defining and enforcing the various services and workflows for markup, ingest and derivative creation of newly digitized files through preservation efforts, and new born digital assets. Helps shape workflow, hardware, software, and quality assurance specification recommendations. Serves as liaison between the Digital Media Lab and the Cook Music Library Reserve and Circulation departments, the Archives of Traditional Music, Libraries’ Digital Collections Services and the Jacobs School of Music. Contributes on digital library project teams. Works with Cook Music Library and Archives of Traditional Music staff to set priorities for digitization, processing and user needs.

Qualifications: Review your qualifications prior to applying to ensure that you meet the minimum qualifications for the position. Resume and cover letter required.

Required: Bachelor’s degree in music, digital media, audio-video studies, information science, or related field and two years working with digital audio/video files; transfer software and systems; and/or computer hardware and software setup, maintenance, and/or troubleshooting. Combinations of related education and experience may be considered. Strong computer skills. Knowledge of audio-visual formats and associated best practices. Knowledge of basic concepts in computer networking sufficient to understand and implement good practices for file handling and storage, and to perform basic troubleshooting tasks. Excellent communication skills. Ability to work effectively with culturally diverse faculty, staff, and students. Ability to train both peers and subordinates. Acute and creative problem solving skills. Excellent attention to detail under consistent interruptions. Excellent time and project management skills. Ability to work independently in a complex, rapidly changing environment. Excellent organizational skills.

Preferred: Supervisory experience and experience working in a research library; Knowledge of digital audio/video creation, editing, and transcoding software (e.g., Pro Tools, SoundForge, Wavelab, FinalCut Pro, Acid, Premier, and Avid); Familiarity with textual, photographic or other visual formats; Knowledge of digital imaging software sufficient to create and manipulate digital images; Knowledge of Optical Character Recognition (OCR) software and tools and XML-editors; Knowledge of rare and fragile materials handling and preservation practices.

Physical: Ability to sit, stand, and use a computer for long periods. Ability to lift and carry up to 20 pounds on a regular basis and occasionally up to 50 pounds. Ability to stoop, bend, and push carts filled with material/equipment.


Title: Lilly Library Manuscripts Archivist
Classification/Rank: PAE-3RS
Job Listing: 062418P
Position: 00016329

Summary: The Lilly Library, the rare books, manuscripts, and special collections library of the Indiana University Bloomington Libraries is one of the most well-known institutions of Indiana University. The Library holds the papers and collections of many highly accomplished prominent people, acquired through purchase and donation. How these collections are processed and handled by positions like this one is key to ensuring the library runs smoothly. Researchers need collections that are well-organized and described to facilitate their work. Proper description and arrangement demonstrates the responsible stewardship of the collections, helping to ensure that the university continues to acquire priceless, prestigious collections. Processes manuscript collections and personal papers acquired by the Lilly Library. Supervises manuscript assistants, student employees, interns and volunteers. Facilitates the creation of EAD finding aids. Assists with processing management. The position may also assist with accessioning collections and creating subject headings

Qualifications: Review your qualifications prior to applying to ensure that you meet the minimum qualifications for the position. Resume and cover letter required.

Required: MIS/MLIS or equivalent master’s degree that includes archival coursework and two years of experience in a library, archives, or manuscript repository, particularly with processing and EAD mark-up, or equivalent combination of experience and archival coursework.
Reading knowledge of one or more languages in addition to English. Experience working with or training in EAD. Knowledge of DACS (the Society of American Archivists descriptive standard for archives and manuscripts). Ability to work independently while maintaining a high level of productivity and accuracy. Able to establish priorities and meet deadlines while maintaining attention to detail. Good interpersonal skills including the ability to establish and maintain good working relationships with supervisors and peers and work cooperatively in a team environment.

Physical: Lift boxes of personal papers weighing up to 40 pounds each. Extensive use of computers to input information on collections and to search finding aids


Title: Executive Director of Development
Classification/Rank: PAE-4DV
Job Listing: 06249P
Position: 00005802

Summary:The Indiana University Libraries, https://libraries.indiana.edu, are searching for a dynamic development professional to join our team.
The IU Libraries are among the leading academic research library systems in North America. They provide strong collections, innovative service and instructional programs, and leadership in the application of information technologies. The collections support every academic discipline on campus and include more than 6.6 million books, journals, maps, films, and audio/visual materials in over 900 languages. Of particular note are the 6.4-million volume high-density Auxiliary Library Facility (ALF) for preservation and access to the libraries’ collections and archives, the Lilly Library of rare books and manuscripts, and the IU Libraries Moving Image Archive. The Libraries also have renowned area studies collections and librarians who are leaders in the national conversation about the changing role of area studies librarianship. The Libraries are recognized leaders in integrating information literacy into the teaching and learning fabric of the university. The IU Libraries are also highly active in local, national and international initiatives that will define collections and services of the future, and are active members of regional and national associations and consortia.

Oversees the Libraries development under the direction of the Ruth Lilly Dean of University Libraries. Develops and implements a comprehensive fundraising program encompassing major gifts and grants, an annual giving and membership program, cultivation and stewardship events and other programmatic activities that foster short- and long-term engagement with donors and prospects. Oversees the philanthropic activity for all IU Libraries including but not limited to the Herman B Wells Library, Lilly Library, University Archives, Moving Image Archive, Wylie House, campus libraries and IU Press, and manages the Libraries’ Dean’s Advisory Board. Acts as liaison to the IU Foundation, participates as an active member on standing administrative committees, and manages and develops a staff of three.

Qualifications: Review your qualifications prior to applying to ensure that you meet the minimum qualifications for the position. Resume and cover letter required.

Required: Bachelor’s degree, five years of development/fundraising experience, and one year of supervisory experience. Combinations of related education and experience may be considered.
Possess a valid driver’s license with the ability to be insured by Indiana University. Demonstrated ability to build strategic development programs and generate significant support. Demonstrated success delivering results across multiple outreach platforms. Strong leadership skills working with people, programs, and projects. Superior communication skills, both written and verbal. Strong strategic, organizational, analytic, and planning skills. Ability to work independently. Outstanding interpersonal skills including the ability to establish and maintain good working relationships and work cooperatively in a team environment; ability to create an environment of collegiality with all constituencies. Demonstrated problem solving ability. Ability to understand and work with budgetary procedures and policies. Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives. Ability to work under pressure, in emergencies, and with multiple interruptions. Demonstrated flexibility and adaptability, and the ability to work in a complex organization.

Preferred: Master’s degree or professional fundraising certification; Some knowledge of development work in an academic environment; Some experience fundraising in higher education and/or libraries.

Physical: Ability to lift up to 20 pounds occasionally; to sit, stand, and use a computer for long periods; and to travel by car and/or plane for long periods. Ability to travel both nationally and internationally.


Indiana University is an Equal Opportunity/Affirmative Action Employer committed to excellence through diversity. Indiana University has a strong commitment to principles of diversity and in that spirit seeks a broad spectrum of candidates with diverse cultural backgrounds. For more information about Indiana University Bloomington go to www.indiana.edu.