Archival Services: Transferring University Records, Faculty & Alumni Papers

Crowded file cabinets, storage rooms, and computer drives can make it difficult to effectively do the work of the University. Inactive university records can and should be transferred to the University Archives, upon consultation with an archivist.  For more information, please read about general procedures for transferring University records to the Archives and What to send?

In addition to university administrative records, the University Archives also selectively collects the papers of IU faculty in order to more fully document the activities of the University and its people. More information: Faculty papers

Student life is a major collecting focus of the Archives and we are always interested in speaking to alumni and their families about materials created and collected during their students years such as photographs, scrapbooks, diaries, and correspondence. Additionally, the University Archives is an appropriate repository for the records of student organizations

Indiana University Records Management

The Indiana University Records Management Program focuses on the development and implementation of records management policies and procedures for units at Indiana University Bloomington. The program aims to keep university records of all formats accessible and retrievable with consideration of their administrative, legal, fiscal, and historical value. Records are managed according to best practices, institutional policies, and state and federal laws.
Housed within the University Archives, the program works closely with University General Counsel (UGC), the University Data Management Council (UDMC), and University Information Technology Services (UITS) to offer support and guidance for IU Bloomington units, departments, schools, and system-wide offices on campus.
Services include:
  • Guidance on required retention periods for specific record types or series
  • Assistance with the appraisal and transfer of records to the University Archives
  • Creation of & updates to unit-specific records retention schedules
  • Guidance on the disposal of university records (destruction or transfer)
  • Assistance with the development of a unit-specific records management plan
  • Training and presentations on record-keeping best practices

Access information about existing records retention schedules.

For further information about the program, contact Molly Wittenberg, Records Manager, University Archives.

Instructional Services Offered by University Archives

The University Archives encourages and supports the use of its collection in the classroom and aids academic departments as they address program goals related to the use of primary sources (correspondence, photographs, etc.). Utilizing primary sources in the classroom helps undergraduate students develop necessary critical research skills. How does a historian/journalist/economist/author approach historical documents? What questions do they ask? The Archives' collection is rich in breadth and depth and, upon consultation with an archivist, it is likely that instructors can find materials related to their various academic disciplines.

Carey Beam (Wylie House Museum), Katie Kearns (Center for Innovative Teaching and Learning), and Dina Kellams (University Archives) have developed an instructional guide on primary source literacy that defines anticipated undergraduate research skills and provides level-appropriate exercise examples. Downloadable PDF: Primary Source Literacy

Please contact the Archives if you would like to utilize our collection for your class! We would be happy to help you develop an appropriate exercise or research assignment.

Keep an eye on this page, as we will continue to develop our work in this area!

Today's Hours

CLOSED All hours

Contact Info

Wells Library E460
Bloomington, IN 47405
Dina Kellams
Dina Kellams - Director
(812) 855-2323

Ask A Librarian