Indiana University Bloomington Campus
- Office of the Registrar -
Document Archive and Retention List
This document represents a list of record series that were or, in some cases, still are being created by or received at the Office of the Registrar. This schedule was created by administrative staff in the Registrar's Office and provides a true and faithful representation of types of records maintained in the Office of the Registrar and of the designated period of time that the record series are retained.
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DOCUMENT |
RETENTION |
DATES |
|
|---|---|---|---|
|
AAA |
|
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|
Adult Education Records |
Permanent Retention on Microfilm |
1917 - 1950 |
|
|
Advanced Placement Results |
Permanent Retention |
1967 - 1974 |
|
|
CCC |
|
|
|
|
Certification - University Division, Statistics |
Permanent Retention |
1984 - present
|
|
|
Correspondence Study File
Name changed to Independent Study File in 1974
|
Permanent Retention on Microfilm |
1922 - 1973
|
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|
Correspondence Study - High School Extension Division |
Permanent Retention on Microfilm |
1925 - 1960
|
|
|
Correspondence Study Records
|
Permanent Retention |
1922 – 1969 1912-1922 (cardstock) (microfilm)
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|
|
DDDD |
|
|
|
|
Deceased File
Note: Deceased File changed to “Alumni & Friends Deceased Lists” in Sept., 1988 |
Permanent Retention |
1973 – 2002 on microfilm 2003 – present digitized |
|
|
Degree Lists, BL |
Permanent Retention |
1960 – 1994 |
|
|
Degree Lists, BL, Regional |
Permanent Retention |
1925 - 1946, 1967 - 1979, 1992 - 1994
|
|
|
Degree Candidate List, Commencement Program
|
Permanent Retention |
Digitized |
|
|
Degree Cards
|
Permanent Retention |
1830-1925 on cardstock
|
|
|
Degrees Granted by Indiana University in 101 Years, Departmental Study of 17,404 Degrees
Document Title: Departmental Study of 17,404 Degrees Granted by Indiana University in 101 Years. |
Permanent Retention
|
1830 - 1930 |
|
|
Diploma Official Signature List-System-wide |
Permanent |
1930 - 2010
|
|
|
Diploma Transmittal Card File |
Permanent Retention
|
Graduation periods 1975-1999 on microfilm Duplicate orders and records of late releases 1974-1985 on microfilm 1999-present on database |
|
|
Diploma Order Forms - for duplicate diplomas
|
1 year then destroyed |
Last year
|
|
|
Drop and Add File
|
Permanent Retention |
1963 – 2002 microfilm 2003 – present digitized |
|
|
Drop and Add File - Regional |
Permanent Retention on Microfilm |
1967 - 1970 |
|
|
EEE |
|
|
|
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Enrollment Books
|
Permanent Retention |
1969 - 1987 |
|
|
Enrollment, University |
Permanent Retention |
1972 – 2002 microfilm 2003 – present digitized
|
|
|
Enrollment Cards, Drop & Add File, Perm. Records Grade Changes – East Campus |
Permanent Retention on Microfilm |
1946 - 1976 |
|
|
Enrollment Reports. Historical, IU |
Permanent Retention |
1978 - 1993 |
|
|
GGG |
|
|
|
|
Grade Change Authorization File |
Permanent Retention |
1962 – 2002 microfilm 2003 – present digitized |
|
|
Grade Change File, IUPUI |
Permanent Retention on Microfilm |
1970 – 1977 |
|
|
Grade Ledgers, Corrected, BL |
Permanent Retention |
1941 – 2004 |
|
|
Grade Ledgers, Corrected, Regional |
Permanent Retention |
1969 – 1989 |
|
|
Grade Ledgers, Regional Corrected |
Permanent Retention on Microfiche |
1986 – 2004 |
|
|
Grade Rosters, BL, Final
|
Permanent Retention |
1860 – 2004
|
|
|
Grade Rosters, Final Regional |
Permanent Retention |
1907 - 1979
|
|
|
Grades, Corrected, Final BL |
Permanent Retention |
1987 – Summer 2004 microfiche Fall 2004 – present digitized |
|
|
Grade I à F Document (BL) : (Final Notification) |
Permanent Retention
|
Spring 1988 - Summer 2014 w/ BREG Process assumed by USSS Fall 2014 |
|
|
Graduate Credit Transfer Report Forms |
Permanent Retention
|
1965 – 2002 microfilm 2003 – present digitized |
|
|
Graduates, Official List of & Honors Recipients List (Annual)
|
Permanent Retention
|
All Campus 1966-67 thru 1971-72
Bloomington 1972-73 thru 2000-2001
Regional Campuses 1972-73 thru 1998-99
|
|
|
Graduates & Degrees |
Permanent Retention |
1830 - 1930 (list was typed June 1931) 1931-1935 1936-1940 1941-1945 1946-1950 |
|
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HHH |
|
|
|
|
Herron Art - Permanent Records |
Permanent Retention on Microfilm |
1902 - 1967 |
|
|
Historical Records, Complete
Historical Records, Splits (paper/computer)
|
Permanent Retention
Permanent Retention of the paper record.
|
1845 - 1965
1965 - 1979
|
|
|
I I I |
|
|
|
|
Independent Study Files Consists of Independent Study Course Completion Reports, Grade Reports and Lists.
(Before 1974 known as Correspondence Study) |
Permanent Retention |
1974 – 2013 Independent Study was disbanded with last completed coursework accepted May 2013 |
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|
LLL |
|
|
|
|
Law Certificates Issued by IU School of Law |
Permanent Retention |
1900 - 1937 |
|
|
Law Ll.B. Degrees: given in replacement for Benjamin Harrison Law School, Indiana Law School, Indianapolis College of Law, American Central Law School |
Permanent Retention on cardstock |
1944-1952
Merged Schools: Indiana Law School, 1894-1944; Benjamin Harrison Law School 1912-1944 includes: Indianapolis College of Law, 1898-1936; American Central Law School, 1911-1936) |
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MMM |
|
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|
Matriculation Cards |
Permanent Retention on Microfilm |
1902 - 1965
|
|
|
Matriculation Cards and Enrollment Cards - IUPUI |
Permanent Retention on Microfilm |
1915 - 1950 |
|
|
NNN |
|
|
|
|
Names, Addresses and Occupations of the Graduates of IU |
Permanent Retention |
1830 -1897 |
|
|
OOO |
|
|
|
|
Overseas Study Program Grade Document File |
Permanent Retention on Microfilm
|
Overseas Study Registration Cards, 1966 - 1975
Overseas Study Grade Document File: 1966-67; 1972-75
|
|
|
PPP |
|
|
|
|
Permanent History Master List (of students)
Known as Historical Master List of Students since 1989
|
Permanent Retention |
1972 – 2002 on microfilm 2003 – present digitized
|
|
|
Permanent Record Course File - BL
|
Permanent Retention on microfilm
Permanent Retention digital images |
Part I Perm. Record Course File, 1968 - 2002 Part II Perm. Record Course file, 1979 - 2002
2003 – present |
|
|
Permanent Record Statistical File
|
Permanent Retention on microfilm
Permanent Retention digital images
|
Part 1: 1967 – 1979; Part II: 1979 – 2002
2003 – present |
|
|
RRR |
|
|
|
|
Register of Graduates |
Permanent Retention |
1828 -1919 |
|
|
Registration Cards, BL
Note: Registration End-of-Semester report replaced the “old” registration cards in 1983.
|
Permanent Retention on microfilm
|
“A” copy: 1964 - 1982
“B” copy: 1953 - 1983
|
|
|
Registration Cards, Regionals |
Permanent Retention on Microfilm |
1950 - 1983 |
|
|
Registration End-of-Semester Report (data from Demographic and Student Section Files) |
Permanent Retention |
1990 - 2002 on microfilm 2003 – present digitized
|
|
|
Residency Classification Records |
Permanent Retention on Microfilm |
1974-1989
|
|
|
SSS |
|
|
|
|
Schedule Adjustment File
For 1963-1995 see “Drop and Add file” for more information on this series
|
Permanent Retention
|
On Microfilm Part I: 1995 - 2002 Part II: 1983 – 2002
Digitized 2003 – present
|
|
|
SIDN Change Reports |
Permanent Retention |
1979 - 1998
|
|
|
Student Course Directory-BL |
Permanent Retention on microfiche, digitized images |
1980 - Present
|
|
|
TTT |
|
|
|
|
Teacher Certification Cards |
Permanent Retention on Microfilm |
1965 - 1978 |
|
|
Transcript Transmittal Forms
|
Permanent Retention |
1974 – 2002 on microfilm 2003 – 2016 digitized
Process assumed by USSS in August 2016
|
|
|
WWW |
|
|
|
|
Withdrawal From All Subjects File (W.A.S.)
|
Permanent Retention Either as an independent set of as part of the “Drop/Add File” |
1915 – 2002 on microfilm 2003 – present digitized |
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Please be aware that documents not referenced in this directory are subject to the national AACRAO retention schedule.
Location: