Job Postings - Support Staff

To apply for any one of the following positions, please go to the University Human Resource Services website. Applications sent directly to our office will not be taken into consideration.


Position Title: Exhibition Assistant - Lilly Library
Classification: SSOF
Job number: 14876
 
Summary: Oversee preparation for installation of exhibits at the Lilly Library, which includes working with curators and conservators to determine scheduling, installation needs, and timeline for exhibit preparation. Order materials needed for exhibit, prepare items for exhibition install and de-install exhibits at the Lilly Library and provide technical assistance and guidance for installations in other units within the Libraries as well as departments across campus: Wells Library, Fine Arts Library, IU Art Museum, Kinsey Institute, IMU, and the President’s House. Make assessments related to and perform a wide range of conservation treatments on books, manuscripts, puzzles, and other items within the Lilly Library’s collections. Hire, train, and supervise student conservation technicians. Prepare items for exhibition including matting and framing; construction of a variety of custom mounts and supports; Perform conservation treatments to allow proper display including relaxing and flattening of artifacts, cleaning and remedial treatment in an appropriate and aesthetically pleasing manner. Maintain inventories of supplies and materials needed for exhibition. Serve on appropriate exhibit related committees Coordinate gallery layout, moving cases as needed, and changing cloth case linings.  Safely install exhibit according to curator’s layout plan. Work with curator and conservator to fine tune and make final adjustments after exhibit is installed. Provide technical assistance as needed for exhibits, monitor and maintain stable storage and display conditions for objects in the collection. Assist with special projects including retrieving collections, cleaning and remediation of mold, and insect infestations. Assist in condition reporting photography and packing of loan materials.
Oversee preparation for installation of exhibits at the Lilly Library, which includes working with curators and conservators to determine scheduling, installation needs, and timeline for exhibit preparation. Order materials needed for exhibit, prepare items for exhibition install and de-install exhibits at the Lilly Library and provide technical assistance and guidance for installations in other units within the Libraries as well as departments across campus: Wells Library, Fine Arts Library, IU Art Museum, Kinsey Institute, IMU, and the President’s House. Make assessments related to and perform a wide range of conservation treatments on books, manuscripts, puzzles, and other items within the Lilly Library’s collections. Hire, train, and supervise student conservation technicians. Prepare items for exhibition including matting and framing; construction of a variety of custom mounts and supports; Perform conservation treatments to allow proper display including relaxing and flattening of artifacts, cleaning and remedial treatment in an appropriate and aesthetically pleasing manner. Maintain inventories of supplies and materials needed for exhibition. Serve on appropriate exhibit related committees Coordinate gallery layout, moving cases as needed, and changing cloth case linings.  Safely install exhibit according to curator’s layout plan. Work with curator and conservator to fine tune and make final adjustments after exhibit is installed. Provide technical assistance as needed for exhibits, monitor and maintain stable storage and display conditions for objects in the collection. Assist with special projects including retrieving collections, cleaning and remediation of mold, and insect infestations. Assist in condition reporting photography and packing of loan materials.
 
Qualifications: Please include a cover letter and resume with your online application and list the contact information for two references on your resume.
Required: Associates degree in fine art, photography, museum studies, or related field. Two years of museum, preservation, exhibition design, or gallery experience. Knowledge of storage, display, and preservation techniques for various collections. Basic photographic skills. Knowledge of matt cutting and book binding techniques. Knowledgeable in sharpening and maintenance of tools. Strong computer skill including familiarity with Adobe Creative Suite, proficiency in Adobe Photoshop; Microsoft Office Suite, especially Word and Excel; strong graphic design skills. Good oral and written communication skills. Ability to meet deadlines while maintaining attention to detail. Familiarity with environmental monitoring equipment. Good interpersonal skills including the ability to establish and maintain good working relationships with supervisors and peers and work cooperatively in a team environment.  Ability to manage uneven workflow. Equipment utilized: Board shearer, guillotine, matt cutter, variety of hand tools for bookbinding, power tools including band saw and drill driver. Ultrasonic welder for Mylar encapsulation.  Standard office equipment. Physical Requirements: Ability to lift up to 30 pounds regularly and up to 50 pounds occasionally. Ability to perform detailed tasks under magnification.  Ability to stand for long periods.  Ability to squat and bend.  Ability to perform tasks on a ladder.
Position Title: ALF Internal Processing Manager
Classification: SSOF
Job number: 14857

Summary: Under general supervision, organize, plan, and oversee the daily operations for ALF Internal Processing (AIP) Unit.  Serve as an assistant to the Unit department head and as a representative for the unit in the department head’s absence. Coordinates internal processing for the Wells Library and campus libraries; monitors and develops efficient workflow procedures for the unit; produces lists of materials to be retrieved for transfer; coordinates retrieval of items from shelves;; resolves or refers problems with catalog records to be transferred; updates copy holdings records to reflect proper information; coordinates stabilization and packing of materials for transportation to the Auxiliary Library Facility (ALF); and establishes and maintains production quotas. Develop, prepare, implement, maintain, and revise procedures and policies; participate in goal setting and planning objectives.  Provide significant leadership and support for the operations and resolve problems concerning the unit.  Recruit, hire, schedule, train, supervise, evaluate, and issue corrective action for full time appointed staff and temporary student staff.  Manage and monitor the unit’s temporary budget. 

Qualifications: Review your qualifications prior to applying to ensure that you meet the minimum qualifications for the position. Resume and cover letter required. Please include a reference section in your resume with contact information for three professional references.
Two years of college level coursework. One year of library experience; customer service and supervisory experience strongly preferred. Knowledge of library procedures and resources; experience with standard office systems, including email, Internet applications, database searching; working knowledge of Microsoft Suite (Word, Excel, Outlook). Excellent oral and written communication skills; demonstrated dependability and flexibility; excellent interpersonal skills, including a demonstrated ability to interact tactfully and courteously with faculty, staff, students, and other library users.  Ability to effectively organize tasks and manage time; strong organizational skills; demonstrated problem-solving and decision-making abilities; strong critical-thinking skills; ability to investigate and resolve problems independently and effectively; ability to perform complex duties with high degree of accuracy; and ability to pay attention-to-detail and follow established guidelines. Supervisory skills strongly preferred. Equipment utilized:  Common office machines and software, including photocopier, computer printers, document and barcode scanning equipment, book trucks and larger book carts

Position Title: Senior Collections Reference Assistant
Classification: SSOF
Job number: 14731
This is a half-time position

Summary: Provides collection management and reference support for the African, Global and European Studies collections of the IU Bloomington Libraries, assisting the Librarian for those collections in maintaining collections in European and African languages and providing specialized reference services.  Primary responsibilities include bibliographic searching; ordering materials; compiling, editing and updating online catalogs and indexes to the collections. Answers reference questions and provides other public services and maintains the collections’ websites.  Assists in the mediation of faculty submissions to IU’s institutional repository - IU ScholarWorks.  Oversees the exchange program.  Monitors the work and assists in training of student employees.  Staffs and coordinates work in the office in the absence of the Librarian for African Studies.  Assists with tasks related to Area Studies departmental activities (e.g., take meetings at departmental meetings).

Qualifications: Please include a cover letter and resume with your online application and list the contact information for two references on your resume.
Required:  Two years college level course work and one year academic library experience.
Preferred: Bachelor’s degree/graduate level course work with an emphasis on African Studies. 
Additional experience in African Studies bibliography, especially graduate level preferred.
Reading knowledge of a Western European language, e.g. French or German needed.  Strong critical thinking skills and creativity for problem solving and flexibility to use and adapt to use of electronic library tools necessary.  Experience using automated catalog and acquisitions systems and general computing skills with experience in major software programs such as MS Office suite and experience with bibliographic software programs and demonstrated bibliographic searching skills needed.  Excellent written and verbal communication skills and ability to work independently while maintaining a high level of productivity and accuracy, and strong interpersonal skills including the ability to establish and maintain good working relationships with supervisors and peers in a team environment essential. Experience with HTML preferred. Lifting and carrying piles of book, pushing carts of books, bending or kneeling, long periods of sitting, extensive use of keyboard, and repetitive twisting of neck and back

Position Title: Senior Collections Reference Assistant
Classification: SSOF
Job number: 14522
This is a half-time position
 
Summary: Provides collection development, management, and reference support for the Slavic and East European Studies Collection. Works with library materials in vernacular languages including, but not limited to, Baltic, Czech and Slovak, Polish, Romanian, Russian, and Ukrainian; oversees the international and domestic book exchange and gift collections; and manages office data. Provides directional and subject-related reference assistance for patrons from IU and beyond; maintains the Slavic and East European collection website; and supervises temporary student employees of the Slavic and East European Studies Collection office..
 
Qualifications:  Please include a cover letter and resume with your online application and list the contact information for two references on your resume.
Required: Two years of college-level course work and one year of library experience Reading knowledge of at least one Slavic or East European language, such as Russian; knowledge of library procedures and resources; experience with standard office systems, including email, Internet applications, and database searching; working knowledge of Microsoft Suite (Word, Excel, Outlook); and experience in searching and editing online library databases. Excellent oral and written communication skills; demonstrated dependability and flexibility; excellent interpersonal skills, including a demonstrated ability to interact tactfully and courteously with faculty, staff, students, and other library users. Strong organizational skills; ability to investigate and resolve problems independently and effectively; ability to perform complex duties with high degree of accuracy; and ability to pay attention-to-detail and follow established guidelines.
Preferred: Bachelor degree/graduate level course work with an emphasis on Slavic or East European Studies; two years of academic library experience; additional experience in Slavic or East European Studies bibliography, especially graduate level; and experience with HTML and Microsoft Access.