Libraries

Robert's Rules of Order shall govern the conduct of the meetings of the Library Faculty and the BLFC except as these By-Laws make express provision to the contrary.

The Election Committee shall be composed of five members who shall be appointed by the BLFC for two-year terms.

The functions of the Election Committee shall be as follows:

The duties of the President of the BLF shall be as follows:

1. Schedule BLF and BLFC meetings.
2. Chair all BLF meetings.
3. Preside over and chair meetings of the BLFC.
4. Call all regular meetings of the BLF and call special meetings of the BLF upon receipt of a valid petition of 10 faculty members, or upon request of the Dean.
5. Call all special meetings of the BLFC upon receipt of a valid petition of 4 council members, or upon request of the Dean.
6. Serve as Chairperson of the Agenda Committee.
7. Designate replacements for BLFC members unable to complete their elected term by referring to the certified tabulation of the election results kept by the election committee.
8. Prepare and distribute to each BLF member, prior to September 1, a summary of the actions taken during the preceding academic year by the BLF and the BLFC and the current status of all uncompleted actions.

The duties of the President-Elect of the BLF shall be as follows:

1. Chair the Communications and Topics Committee.
2. Update the BLF website and upload finalized documents to the website.
3. c. Coordinate the preparation and distribution of comprehensive minutes of all BLFC meetings.
4. At the conclusion of their annual term, coordinate with committee chairs and BLF President to ensure all reports, minutes and committee files are deposited with the University Archives.
5. Serve as a member of the Agenda Committee.
6. Ensure there is a note-taker for each BLFC meeting.
7. Verify and record in the minutes the presence of a quorum at each regular and special meetings of the BLF.
8. Coordinate the preparation and distribution of minutes of all BLF meetings, retain an official copy of them and ensure their distribution to the BLF by some appropriate means.
9. In the event the BLF President is unable to chair a BLFC meeting, the President Elect will chair the BLFC meeting.

The Parliamentarian of the BLF and the BLFC shall:

1. Advise the Presidents and Officers of the BLF on matters of parliamentary procedure.
2. Assist the President of the BLF with the formulation of motions.
3. Assist the President in using parliamentary procedure in BLF and BLFC meetings.
4. Serve as a member of the BLF Constitution and By-Laws Committee.
5. In the event the BLF President and the President-Elect are unable to chair a BLFC meeting, the Parliamentarian will chair the BLFC meeting.

a. Represent the concerns and interests of Library faculty at BLFC meetings.

b. Serve as a liaison to a BLF committee:

1. Provide regular reports and updates at BLFC meetings.
2. Confirm membership and the chair for each committee after its been appointed by BLFC.
3. Facilitate communication between BLFC and their assigned committee.
4. Ask for replacements of committee members from the BLFC as vacancies arise.
5. Attend meetings of their assigned committee as necessary.

c. Take minutes at one or more BLFC meetings and send them to the President-Elect.

The Agenda Committee shall be composed of the President of the BLF, the President-Elect of the BLF, the BFC unit #7 representative, and the Dean or their designee. A CWA representative and a Staff Council representative may also participate in this meeting. The Agenda Committee may invite the Parliamentarian to meetings as necessary. The Agenda Committee generally meets one week in advance of the BLFC meeting.

The functions of the Agenda Committee shall be as follows:

1. Place all communications requesting BLF action on the appropriate agenda.
2. Determine and prepare the agenda for all meetings of the BLF and the BLFC.
3. Distribute the agenda and all documents to be considered to each member of the appropriate body.

Members of standing committees of the BLF shall begin their service on September 1. When appointing members to standing committees, appointments should include 1 and 2 year terms in order to establish or maintain overlapping membership terms. Standing committees shall have the right to establish ad hoc subcommittees from within and without their membership.

Each standing committee shall be required to submit a written annual report to the BLF at a time to be specified by the BLFC. All BLF members are eligible for appointment to any of the standing committees. In addition to the regular committee roster, all standing committees shall be assigned a BLFC liaison who is not currently serving as an BLF officer.

In the event that a member of a standing committee cannot complete their term, the committee chair along with the BLFC liaison to the committee shall request that the BLFC appoint a replacement member.

The Budgetary Advisory Committee shall be a standing committee composed of six members who shall be appointed by the BLFC for a term of two years. The Libraries Fiscal Officer shall be an ex officio, non-voting member of the committee.

The functions of the Budgetary Advisory Committee shall be as follows:

1. Serve as an advisory body to the Dean on budgetary matters.
2. Administer the Bloomington Libraries Salary Policy for Library Faculty by advising the Dean on faculty salary matters. Recommend changes in the policy as needed to the Faculty Standards Committee.
3. Review the annual budget for the IUB Libraries.
4. Analyze cost factors related to areas of IUB Libraries activities.
5. Recommend priorities of action in the event of mandated budget reversions or reductions, or significant increases of budget allocation.
6. Serve as the consultative committee to the Dean for annual library faculty salary budget allocation.

The Collection Development Committee shall be a standing committee composed of ten members who shall be appointed by the BLFC for a term of three years. The administrator responsible for collection development or their designee, a staff member in charge of collection development analysis, and the head of acquisitions shall be ex officio, non-voting members of the committee.

The following guidelines will be used by the BLFC in determining the membership of the committee.

The functions of the Collection Development Committee shall be as follows:

1. Serve as an advisory body to the administrator responsible for collection development with regards to policies and priorities relating to the libraries’ collections.
2. Review and recommend to the Dean and the administrator responsible for collection development the allocation of the library materials budget according to the research, instructional, and service needs of the university.
3. Advise as to the management of centrally administered funds.
4. Review policies and procedures in the collection development and management processes.
5. Appoint CDC liaisons to the following committees: i. Any committees formed for the purpose of dispersing endowment funds and/or other special funds to the Libraries’ collections.
6. Any other committee charged to address policies, priorities, or processes relating to the development or management of the libraries’ collections.

The Constitution and By-Laws Committee shall be a standing committee composed of six members who shall be appointed by the BLFC for a term of two years.

The functions of the Constitution and By-Laws Committee shall be as follows:

1. Regularly review the Constitution and By-Laws of the library faculty.
2. Prepare drafts for the BLFC of amendments to the Constitution and By-Laws.
3. Ensure that amendments to the Constitution and By-Laws be incorporated in the Bloomington Library Faculty Handbook.

The Continuing Education Committee shall be a standing committee composed of six members who shall be appointed by the BLFC for a term of two years. The Libraries Human Resources Officer shall be an ex officio, non-voting member of the committee.

The function of the Continuing Education Committee shall be as follows:

1. Plan continuing education programs.

The Faculty Standards Committee shall be a standing committee composed of six members who shall be appointed by the BLFC for a term of two years, at least two of these six members should be tenured librarians. The Libraries Human Resources Officer shall be an ex officio, non-voting member of the committee.

The functions of the Faculty Standards Committee shall be as follows:

1. Review existing guidelines for work responsibilities, privileges and salaries and make recommendations where appropriate. Maintain the Bloomington Libraries Salary Policy for Library Faculty.
2. Review existing appointment and promotion and tenure criteria and make recommendations where appropriate.
3. Review existing methods for evaluating performance and make recommendations where appropriate.
4. Serve as an advisory committee for the administrator responsible for Libraries Human Resources and the Promotion and Tenure Designated Administrator.

The Communications and Topics Committee shall be a standing committee composed of four members.

The chair of the committee shall be the President-Elect of the BLF and the other membership will include the President of the BLF and two additional librarians to be appointed by the BLFC.

The function of the Communications and Topics Committee shall be as follows:

1. Assist the BLFC in ensuring a strong faculty voice on important topics and current trends affecting the profession, our campus, and higher education in general by:
2. Communicate with a wide range of constituents in the library and on campus (including librarians, library staff, members of Library Administration, the Dean, et al.) to identify topics and current trends affecting the profession; bringing those topics to the the BLFC (by maintaining regular communication with members of the Agenda Committee and the Council) for further discussion and consideration for discussion at BLF meetings
3. Promote and communicating the activities of the BLFC with the goal of encouraging broad participation and action.
4. Consider and discuss emerging concerns of the IUB library community that may warrant action by the BLFC or BLF.
5. Investigate improved models of communication and developing ways to maintain a constant flow of communication between the BLFC and the Bloomington Library Faculty.

The Grants and Leaves Committee shall be a standing committee composed of six members who shall be appointed by the BLFC for a term of two years.

The functions of the Grants and Leaves Committee shall be as follows:

1. Review applications for research leaves and support grants
2. Make recommendations to the Dean for recipients of research leaves and support grants
3. At the discretion of a Director or Associate Dean, serve in an advisory capacity in the evaluation of applications for sabbatical leaves
4. Collect brief reports from librarians describing the progress of their research upon completion of their research leave and distributing them as outlined in the Committee's Guidelines.

Library faculty members may be appointed by the BLFC to serve in any capacity with other organizations at the request of such organizations or the Dean.

These By-Laws shall become effective after adoption by a majority vote of the library faculty members.