This FAQ is supplemental to the official Open Access Policy FAQ, available here. A more comprehensive OA Policy FAQ is also available on the Open Scholarship website.
What do I need to do to comply with the IUB Open Access Policy?
- Publish in an open access journal OR
- Agree to archive an open access version of the article OR
- Opt out of the policy
What kinds of publications are subject to the policy?
The policy only applies to scholarly journal articles authored by IU Bloomington faculty, published after February 21st, 2017.
I read that I can comply while completing my annual report. How can I do this?
Some faculty might not be able to publish in an OA journal. If that’s the case, you simply need to fill out your DMAI (annual report) as you would every year. We will check to see which version(s) you can create open access and then follow up with you to deposit that version. If you choose, you may opt out in the reporting system by selecting the opt out box for your article.
What will happen in the reporting system if I DO NOT opt out?
The Libraries will run a report in the reporting system that generates a dataset with citation information for articles subject to the open access policy. If a faculty member has not opted out, we will check the publisher’s self archiving policy. If the publishing agreement allows, we will deposit a PDF of the article in IUSW Open and send the faculty member a confirmation email. If the publishing agreement requires another version of the article or does not allow self archiving, we will be in touch by email with next steps.
What will happen in the reporting system if I DO opt out?
The Libraries will run a report in the reporting system that generates a dataset with citation information for articles subject to the open access policy. If a faculty member has opted out, we will generate a letter waiving the University’s license to the article. This article will be sent to the author by email.
What about my existing publishing agreements? How will I know if I need to opt out?
If you already know that you need to opt out for an article, you may do so while completing your annual report or using IUSW Open. Otherwise, we will do the rights checking for you and get in touch if you have an incompatible publishing agreement or if we cannot access your publishing agreement.
Can I apply a blanket opt out to all of my articles?
Blanket opt-outs are not possible. The BFC policy states that faculty must opt out for each article subject to the policy. If you wish to opt out for all of your articles, the easiest way to do so is to check the opt out box for the articles as you enter them in DMAI.
What if I make the wrong choice or need to opt out later?
The archival status of an article subject to the policy can be changed at any time and our systems accommodate this. Contact us at email@example.com to make the change.
Who can I contact with questions?
You can contact us with questions about how the policy has been operationalized by emailing firstname.lastname@example.org. The Open Scholarship website will connect you to open access guidance and instructions for depositing in IUSW Open. Alternatively, if you have high-level questions about the OA Policy, the Office of the Vice Provost for Faculty and Academic Affairs in collaboration with the Office of the Vice President for Research, in consultation with Bloomington Faculty Council governance, is responsible for interpreting this policy, resolving disputes concerning its interpretation and application, and occasionally recommending changes to the faculty.