Indiana University Libraries Moving Image Archive  is pleased to announce the first of its kind summer school in the United States. 'Biennial Audio-Visual Archival Summer School' is set to take place on the Indiana University campus in May 2019.

Go directly to the application form



Where : Indiana University, Bloomington
When: May 13, 2019 to May 26, 2019

BAVASS 2019 is an initiative of IU Libraries Moving Image Archive in collaboration with International Federation of Film Archives and Co-ordinating Council of Audiovisual Archives Associations.

The core mission of film and media archivists is to preserve the nation's audio-visual cultural heritage. Audio-visual collections age, deteriorate, and expand exponentially in the digital age; therefore, it has become vitally important to invest in training, outreach and assistance programs aimed at providing guidance to professionals whose responsibility is preservation and access. BAVASS 2019 has been initiated with the vision to start a collaborative network of film archivists to improve broad adherence to film archival standards.

The two-week comprehensive summer school will cover a complete range of the issues and topics required to work in the field of audio-visual preservation. The training will be conducted in a compressed time frame, and at an affordable rate, taught by professionals in the field and with a proven model developed over the past four years by the FIAF (International Federation of Film Archives) Training and Outreach Program.

The rigorous summer school will cover both lectures and hands on sessions on film preservation and conservation, film restoration, digitization, disaster recovery simulation, cataloging, programming and many more. These courses will be taught by people who are experts in their fields from all over the world. Moreover, an experienced group of trainers from IU will lead a few workshops at the summer school. Additionally, there will be film screenings of restored movies like 'War and Peace' (1966) over the weekends during the summer school.


After completing the audio-visual archival summer school participants will:

  • Have a comprehensive understanding of issues and topics required to work in the field of audio-visual archiving and preservation
  • Become equipped with tools preserve and digitize audio-visual material
  • Learn to restore a film using new digital and analog technologies 
  • Learn about disaster preparedness and response
  • Become a part of a collaborative network of like-minded film archivists committed to the cause of preserving their cultural heritage
  • Gain access to thousands of audio-visual cultural heritage items from 50 institutions 

TUITION: $1500 (includes housing)


For more information, please email

Application Instructions

The application needs to be submitted at one go. There is no option to save the application and access it later. Please make sure you have the following information ready before you start with your application -

1. Personal Information 

2. Work Experience(Title, Dates, Name of organization, Responsibilities)

3. Education and Training(Degree, Name of Institution, Dates, Courses/Skills)

4. Technical Skills

5. Two essays indicating your motivation to apply to the summer school program (400 words) - 

  •  Why do you want to attend the summer school? Describe what you wish to learn and achieve at the summer school.
  • If we were to admit just one more candidate to the summer school, why should it be you?

6. One Academic/Professional Letter of Recommendation (pdf file)

7. Scholarship Essay(Optional) - Please describe why you should be considered for a scholarship(400 words) 


  • Online pre-arrival modules

Pre-arrival modules will be available on our website in the month of April 2019. Students will be able to access study materials online and take a quiz to check their understanding. Keep checking this space for more details.

  • On-campus summer school program 

Lectures and hands on workshops will be facilitated by experts in the field from all around the world on the Indiana University, Bloomington campus.

The program will expand over the following year to support the sustainability of the knowledge and skills gained during the summer school through ongoing collaboration achieved through Zoom meetings. Students will meet online to discuss successes they have achieved, and brainstorm solutions to challenging problems they are experiencing. IU staff and expert trainers will also participate in these meetings to hear the kind of challenges the network participants are experiencing and to offer advice. 

Topics of some of the workshops or lectures that will be offered:

Compulsory lectures [for all selected participants]:

  • History of Film Technology

In this lecture, the origins of film will be examined from the earliest experimentation onwards. We will look at the development of color and sound cinematography, and at the different film formats that have existed. Film production routes will be discussed, leading to an understanding of how the materials found in film archive are related to each other and to the finished work. Some of the idiosyncrasies of film technology will be discussed.

Expert: David Walsh

  • Copyright for Libraries and Archives      

Copyright law figures significantly in the work of archives, and increasingly so, as archivists expand the services they provide and extend access to their collections through innovative uses of technology. This session will cover the basics of copyright law as they apply to the programs and services of libraries and archives today.

Expert: Nazareth A. Pantaloni

  • Digital Preservation

Expert: Kara Van Malssen, Dave Rice, Jon Dunn

  • TV and Video Technology

Expert: Reto Kromer

  • Photo Preservation and Conservation

The learning objective of the workshop is to identify the color and black & white photographic processes most commonly found in museum, library and archive collections. The physical and chemical characteristics of historic and contemporary photographic media will be reviewed. These analog processes, starting with daguerreotype and working through to Polacolor, will be placed into historic and technological context with discussion covering deterioration mechanisms and specific vulnerabilities. Richly illustrated lectures will be supplemented with hands-on training focused the visual identification of principal characteristics.

Expert: Paul Messier

  • Access

Expert: Jon Dunn, Jon Cameron

  • Disaster Preparedness and Response

The disaster preparedness and response workshop will be structured around a simulated disaster. Attendees will arrive and participate as “volunteers” for the salvage and recovery of an audiovisual collection following a flood. Participant/volunteers will work together throughout the day to safely and effectively salvage and stabilize the collection. Participants will begin by reviewing general disaster first response and safety steps. Next they will assess damage, begin to plan triage actions, prioritize media for recovery, and assemble a list of needed supplies. Participants will then organize the space, create teams, and develop a workflow for salvage and cleaning. They will be given instruction in appropriate cleaning procedures for different media types, following which they will begin the recovery operation and work together to salvage the collections. The day will conclude with a discussion on preparedness takeaways from the workshop and next steps for incorporating audiovisual media into existing disaster plans.

Expert: Kara Van Malssen

  • A New Programming Model for University Cinematheques

Expert: Jon Vickers, Brittany D. Friesner

  • Cataloging and Metadata for Moving Images

In this lecture, you will be introduced to fundamentals of cataloging for audiovisual collections. We will cover: types of metadata, metadata standards and schemes, guidelines for establishing your own rules, and recommended resources to help you along the way.

Expert: Rachel Behnke and Corinne Vorster

  • Open Source Tools and Resources

Expert: Reto Kromer/ Dave Rice

  • Personal & Small Scale AV Digitization

Don't have a million-dollar budget to digitize media? Through this course, learn realistic actions that can be taken to establish small scale audiovisual digtization set ups.Topics covered will include: how best to inventory your collection; preparing for preservation; pros and cons of preservation file formats for films and media; making video preservation masters and archival film scans; and storing and managing your preserved works.

Expert: Carmel Curtis

  • Archive Management Policies and Funding Strategies

Expert: Rachael Stoeltje

  • Digital Restoration - Films of the Silent Era

This course provides a detailed process overview and technical workflow for restoring films of the silent era (or more specifically, film materials that do not include a synchronized soundtrack). Topics covered include: understanding the archaeology of original elements, research and identification of source materials (not just film), reproducing early color systems, reconstruction, restoration, frame rates, rendering options, and ethical considerations. 

Expert: Rob Byrne

  • Quality Control for Media Digitization Projects

The workshop will begin with an overview of the QC process as an exercise in risk management. The second part of the workshop will be hands-on with MDPI QC procedures and tools for checking the output of audio, video, and film digitization.

Expert: Mike Casey

  • The Current State of Audio Preservation

Expert: Mike Casey

  • Physical Attributes of Motion Picture Film

Base material, image orientation, perforation type, aspect ratio, soundtrack type; motion picture film possesses multiple attributes relating to its physical structure, image and soundtrack. Thorough documentation of film requires recognition and understanding of these attributes and an ability to identify them. This session will address the identification, and context, of the many physical attributes of motion picture film.

Experts: Tim Wagner 

  • Outreach and Pedagogy

While screenings, home video, and online streaming are common ways to provide access to collections, there are other methods of public outreach that can bring different audiences to media archives. This session will cover a variety of approaches to teaching with archives including integrating digitized film and video into classroom curricula, and community archiving events that train individuals, community leaders, and media producers to care for their own productions. In addition to spreading awareness about the media collections of an institution, this type of civic-minded outreach can play an important social role in increasing public awareness of media literacy and helping individuals learn about their family and local history.

Expert: Andy Uhrich

  • Film Preservation

  • Practical Considerations for Managing Digital Content(Overview)

The process between content digitization and delivery is an often overlooked piece of the workflow puzzle. While it is conceptually simple to create derivatives and copy them to a streaming server, creating a robust and reliable system is surprisingly complex. This session will cover some of the details which are necessary to think about when planning a reliable and flexible post-digitization workflow.

Expert: Brian Wheeler

Small group sessions [Optional]: 

  • Film Projection Workshops

Participants will gain hands-on experience with 35mm threading, show start/end and change-over projection, training on IU Cinema's Kinoton FP-38E studio projectors. 

Expert: Barbara Elina Grassia and Jamie Thomas

  • Film Identification and Handling

Expert: Tim Wagner, Amber Bertin and Alicia Hickman

  • Film Digitization

In this workshop, students will participate in the digitization of archival films from the various IU collections. Students will get to interact with the film scanner technology and learn how to prepare digitization jobs. This experience will provide students not just with practical experience in film digitization, but a deeper understanding of the choices and variables that each unique film presents, as well as the theories and concepts that are necessary to execute a successful best-practice film scan. 

Expert: Brett Schuermann

  • Audio Digitization

This workshop will cover basic audio preservation procedures for open reel tape, cassette tape, and lacquer disc recordings. There will be hands-on exercises in identification, repair, cleaning, and playback. The class will be held in the IU MDPI audio preservation studios. 

Expert: Melissa Widzinski and Dan Figurelli

  • Born Digital

The expert will share his experiences developing practical solutions related to the acquisition, ingest, and ongoing management of digital materials.  Using professional standards and best practices as a foundation, he will introduce attendees to key issues and considerations in tool selection and iterative workflow implementation to ensure that institutions find sustainable and appropriate solution common digital preservation needs and challenges.

Expert: Mike Shallcross

  • Photo Preservation

The learning objective of the workshop is to identify the color and black & white photographic processes most commonly found in museum, library and archive collections. The physical and chemical characteristics of historic and contemporary photographic media will be reviewed. These analog processes, starting with daguerreotype and working through to Polacolor, will be placed into historic and technological context with discussion covering deterioration mechanisms and specific vulnerabilities. Richly illustrated lectures will be supplemented with hands-on training focused on the visual identification of principal characteristics. 

Expert: Paul Messier

  • Freezing Deteriorated Acetate Films, Preservation

Expert: Andy Uhrich

  • Disaster Simulation Workshop

This is an extension of the disaster preparedness and response session. A disaster will be simulated and students will be expected to salvage and recover an audio-visual collection. 

Expert: Kara Van Malssen

  • Videotape Preservation and Digitization Workshop

This workshop will cover the basic aspects of video preservation for videotape-based formats. Hands-on exercises in physical format identification, inspection and digitization will be included. The class will be held in the IU video preservation studio.

Expert: Rob Mobley

  • Videotape Problems Workshop

This workshop will cover some of the more common problems found in videotape collections. Identifying sticky shed syndrome, baking, cleaning, repair, rehousing and other remediation methods will be discussed and demonstrated. The class will be held in the IU processing and video preservation facilities. 

Expert: Rob Mobley and Jonathan Richardson

  • Copyright Durations and the Public Domain

The public domain represents a rich resource of cultural works that are free to use, reuse and share without any restrictions due to copyright, but determining whether a work is in the public domain can be difficult. This session will survey the law of copyright durations - both under U.S. law and the laws of other countries - with a focus on resources that participants can use to identify works in the public domain in their own collections and elsewhere.

Expert: Nazareth Pantaloni

  • Quality Control of Digitized Film Files

A brief introduction to the principles of quality control and quality assurance and how it fits into the overall MDPI project at IU, followed by hands on demonstrations of the QC process in small groups led by MDPI QC specialists. The sessions will cover the film QC workflow, the basics of Vidicert QC software, spotting and determining defects, tracking and reporting results.

Experts: Darrell Shane Myers, Forrest Greenwood, Charles Mathew Allen 

  • Project Management of Digitization

  • Cataloging

In small group sessions, participants will view and discuss different cataloging systems and records for moving images, as well as consider the tasks and areas of specialization practiced by moving image catalogers. 

Expert: Rachel Behnke and Corinne Vorster

  • Digital Restoration: Hands on with HS-ART's Diamant

This course provides a detailed overview of the HS-ART Diamant film restoration suite, with particular emphasis on film-based materials (i.e not video). The course will include a brief overview followed by a demonstration of the capabilities that include strengths and weaknesses as well as a couple "tricks of the trade". This session is designed to be highly interactive with the possibility of student hands-on experimentation if time and logistics allow. 

Expert: Rob Bryne

  • Introduction to Paper Preservation and Conservation

Participants will be introduced to basic theory and practice of the preservation of paper-based collections within archives and libraries. Topics such as basic knowledge of paper as a physical material, the factors contributing to deterioration, and preventive care measures will be covered. Participants will also gain familiarity with conservation treatment options and decision making factors when considering professional conservation treatment.

Expert: Douglas H Sanders

  • Practical Considerations for Managing Digital Content (real life problems)

The work on the processing workflow doesn't end after it's been designed and implemented -- new formats, variations of existing formats, bandwidth issues, and outright impossibilities are waiting in the wings to test the reliability of the workflow. This session will explore some of the post-digitization workflow surprises which have come up during the MDPI project and how they were solved.

Expert: Brian Wheeler


Celluloid Man

(2012) Directed by Shivendra Singh Dungarpur

May 16 - Thursday - 7pm

Not rated | 35mm | 164 min

In English, Hindi, Bengali, Kannada, Malyalam, Japanese, and French with English subtitles

Director Shivendra Singh Dungarpur is scheduled to be present. Celluloid Man is a documentary tribute to P.K Nair, an extraordinary man who built the National Film Archive of India 'can-by-can' in a country where film preservation and restoration are completely disregarded. The film explores the early history of Indian cinema and highlights the importance of preserving our moving image heritage before it is too late. The film premiered at the II Cinema Ritrovato Festival in Bologna, Italy, in 2012 and won awards at India's 60th National Film Awards in 2013. 

John McEnroe: In the Realm of perfection

(2018) Directed by Julien Faraut

May 17 - Friday - 7pm

Not rated | 2K DCP | 95 min

In English and French with English subtitles

Director Julien Faraut is scheduled to be present. Narrated by Mathieu Amalric, John McEnroe: In the Realm of Perfection revisits the rich bounty of 16mm footage of John McEnroe, then the worlds top-ranked player, as he competes in the French Open at Paris's Roland Garros Stadium in 1984. Close-ups and slow-motion sequences of McEnroe competing, as well as instances of his notorious temper tantrums, portray a "man who played on the edge of his senses." Faraut creates a lively and immersive study of both the sport and the human body's movement, and how all intersect with cinema itself.

Ready to apply?


The deadline for submitting your application form is February 15, 2019. Late applications will not be accepted.